HUTTONS
AMBO PARISH COUNCIL
DRAFT MINUTES OF
MEETING ON 11th JULY 2017
1. Welcome,
Councillors present & Apologies
Richard Green (Chairman) welcomed Cllrs. Andy
Dorman, Jessie Garnett, and Simon Lealman, and Clerk, Jem Charles. He also welcomed Bridget Skaife, Community
Officer, RDC and Michael Cleary, District Councillor, Derwent Ward.
2. Approval
of Minutes
Minutes of the May
meeting were
approved and signed as being a true record.
3. Matters Arising
a) A64 junctions
Richard reported
that he had not followed this up because of the elections. Simon confirmed that both junctions have a
short stretch of highway officially designated as “In dispute”. It was agreed that Simon will make a formal request to the Land Charges
Registry for a statement of the legal position regarding these two
parcels. Bridget Skaife offered to
search the Land Registry to check the recorded status. Richard thanked her and accepted.
Richard
will re-engage with Kevin
Hollinrake MP and contact Caroline Goodrick, new NYCC Councillor, to seek their
support.
b) Potholes at The Rise and elsewhere
Jem had thanked NYCC Highways.
c) Mobile Post Office
Jem reported that there have been no further
developments and that the problem appeared to be lack of commitment on behalf
of Post Office Counters Ltd. Jem
will re-establish contact with
our MP to seek further assistance.
d) Net
covers for kerbside recycling boxes
Jem has acquired a small supply and posted
notices advertising their availability.
4. New
Matters
a) RDC Community Team
Bridget Skaife outlined the functions of the
new team including the rôle of Community Officers, including as support for
specialist staff undertaking field visits and site inspections. They are also the point of contact for
accessing Community Grants. Richard
thanked her and welcomed the availability of a single initial point of contact
for all District Council departments.
b) N Yorks Community messaging
Richard and Jessie said that they have signed
up and have found it potentially useful.
Individuals can subscribe and select topics of interest on which to be
sent messages. Jem will post notices
advertising the availability of this service.
c) Trees adjacent to 2 Low Low Hutton Park
Jessie reported that this issue has been
satisfactorily resolved.
d) Cycle Lane for A64 at Low Lane End
Confirmation has been received that
construction is still planned for 2018.
This was welcomed but Simon expressed concern regarding subsequent
maintenance.
e) Roads maintenance
i.
The
white line at Barneygate Lane End prioritising traffic at the triangle has all
but disappeared. This creates a
significant risk of accident. Jem
will write to NYCC Highways pointing out this serious safety issue
and requesting repainting.
ii.
Simon
had compiled a list of potholes requiring attention which should meet the
repair criteria. Richard will review the list
to check whether there are others to add.
Jem will write to NYCC Highways on 21st July.
f) A64 pedestrian safety
Richard, Jessie and Andy had attended a
recent meeting at Welburn regarding pedestrian safety on the A64 between the
Welburn junction and Musley Bank. It had
been agreed that an A64 Road Safety Action Group (RSAG) would be established to
focus specifically on pedestrian safety to sustain pressure on Highways
England. Jessie and Richard attended the
first meeting of the RSAG and will remain involved it in the future. Andy stressed that priority should be given
to practical measures that could be implemented soon. Richard will forward the
minutes of the first RSAG meeting to Council members.
In addition Jem will write to Highways
England to repair the flattened “Keep Left” sign on the central
refuge near the Barneygate Lane end junction.
g) Transparency Code for Smaller Councils
Richard reminded Councillors of the legal
requirements. Jem confirmed that these
have been met for 2016/17, as in previous years. Jem will forward the Code to
Councillors for information.
h) Freedom of Information Act 2000 &
Environmental Information Regulations 2004
Richard reported that the Council has
received FoI request which had prompted some background research. He informed Council that it is legally bound
by the provisions of the statutes and must respond appropriately to such
requests:
i.
There
is a requirement to make public how the Council will publish certain
information. Jem will forward
the Model Publication Scheme paper prepared by the Information Commissioner’s
Office for consideration at the next meeting.
ii.
The
FoI request, from Friends of the Earth, concerned communication between the
Council and certain bodies and companies concerned with fracking. A response was sent stating that none had
occurred.
i) Community Emergency Plan
Richard outlined the scope and purpose of a
plan. Councillors agreed that it might
be worthwhile preparing a simple plan for the village. Jem will forward a short
guidance note, which contains links to a suggested template etc.
Preparation of the Plan will be discussed at the next meeting. Jem will invite Grace Lawes,
NYCC Emergency Planning Officer to attend.
5. Planning
a) Hydramotion
A revised application is anticipated which
will address concerns raised by RDC. It
was agreed that the Council strongly supports the modest expansion on this
site.
b) Barn West of Village Green – Walker Fold
Barn
Some issues have
been raised by RDC which are currently under discussion.
c) Unit 7 Malton Enterprise Park
Approved. Again RDC did not notify the Council. Jem
will raise the lack of communication with RDC and supply Michael Cleary with
details so that he can also seek to ensure prompt notification of planning
decisions in future.
6. Finance
a) Budget progress
The
report to 30th June was considered to show that the position was
satisfactory.
7. Any Other Business
a) Donation
Andy had been given
a generous cash donation to help with tidying of the surrounds to the Village
Hall after the recent building works. Richard will thank the donor.
8. Date of Next meeting(s)
Tuesday 10th
October and, provisionally, 28th of November 2017 at 7.30.
Jem
Charles, Clerk to the Parish Council
parishclerk@huttonsambo.com
Signed:…………………………………………….(Richard Green, Chairman)
Date:
……………………………..
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