Parish Council Finances - Update to Audit Information

The audit data now includes items of expenditure > £100, you can see all the audit data on the village website by following this link.

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Grants and Funding Update

Grants and Funding Update
We have been lucky enough to receive funding from Ryedale Stronger Communities and Rural Action Yorkshire to purchase a large professional hot cabinet, a microwave and a dishwasher for the village hall – for use at the Meeting Point and also be integrated into the new kitchen refurbishment plan. The Meeting Point has also received some funding to subsidise their hall rental for 2 year to keep the activity financially viable.

THE BIG LOTTERY BID for the full refurbishment of the Village Hall is now submitted. Extensive quotations have been collected and reams of appropriate words spun to complete the first stage application. Clare Jenyns and Liz Ellis are leading this with the support of a mentor from Coast & Vale Community Action in Scarborough tasked by The Lottery to find village hall projects to fast track. So, fingers crossed our application will get through to the next stage.

The funding is hoped to cover a complete new heating system, a sustainable energy solution, new kitchen, new doors and windows throughout, new window and serving hatch in the kitchen, damp proofing, dimmable lighting in the large room, full insulation, re-plastering, some re-pointing and a complete re-wire of the hall plus additions to generally bring the building up to date and future proof it too. It is anticipated that the work would take between 6-8 weeks when the hall will be out of action and we will then need community support to finish off the painting and final tasks.  Currently we have no idea on dates for this but watch this space.



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HUTTONS AMBO PARISH COUNCIL

DRAFT MINUTES OF MEETING ON 8^th JULY 2015

1.         Welcome, Councillors present & Apologies

Cllrs. Andy Dorman, Jessie Garnett, David Banks & Richard Green, and Clerk, Jem Charles were present.  Cllr. Simon Lealman sent apologies.  One member of the public was also present.

2.         Minutes of the May meeting were approved and signed as being a true record.

3.         Matters Arising

a)  Verge Cutting

Concern was expressed about road safety arising from the reduction in cutting by NYCC and, particularly, the late timing of the first cut.  The Council thanked Bob Mansell and Richard Wainwright for the swiping they had carried out.

It was not considered appropriate to seek to raise the precept to allow the Parish Council to undertake verge cutting but Jem will write to NYCC Highways:

1.     To express dissatisfaction at the timing of the first cut and seek assurance that this will be done earlier from 2016 and

2.     To explain the serious threat to pedestrian safety posed by vegetation blocking footpaths in front of Grange Farm and along Back Lane.

b)  Salt Bins

Andy reiterated that NYCC will only replenish 4 bins/heaps in the Parish.  Andy will seek clarification as to the location of the 2 bins on Water Lane to be filled by NYCC.  Jem will order 1 Tonne at a cost of £157.20 to be delivered to Bob Mansell’s yard so that other bins can be filled.

c) YLCA membership

This has been allowed for a £43 subscription but will be reviewed next year.  The Council’s suggestion regarding subscription rate bands is to be discussed at the YLCA September meeting.

d)  N. Yorkshire Police – Community Grants

Road signs are not eligible for these but Andy has learnt that NYCC might be willing to erect school warning signs for the bus stops.  Andy will indicate to NYCC appropriate locations.

e)  Parish Community Plan

Has been distributed.

f)   Village Hall refurbishment

The Lottery Bid has been lodged.  Andy outlined the extent of the work planned if the bid is successful and adequate funds are available.

g)  Copper beech on the Green

The tree was planted by Arthur Milsom on the direction of Col. Starkey and is of no discernible memorial significance.  Andy has asked a tree surgeon to advise on likely costs of crown reduction and frequency of likely necessary work to maintain the crown.

h)  Giant Hogweed by the River Derwent

Jem has arranged all necessary permissions to allow access to the affected stretch from The Alders.  The East Yorkshire Rivers Trust will be carrying out control soon.

i)   A64 junctions

Jem has corresponded with both the Highways Agency’s contractor and NYCC Highways.  It is now clear that the lack of drainage at the Barneygate lane end is the responsibility of NYCC.  A response from them regarding remedial work is awaited.

A response is also awaited from the Highways Agency regarding possible road safety improvements at both the Barneygate and Low Lane End junctions.

j)   Broadband

Andy and Jem had met with the marketing director of LN Communications to discuss possible wireless superfast broadband provision.  A mast at Birdsall Brow will be operational in the next few weeks which will allow coverage of both High and Low Hutton.  LNC are to supply further information and detail, as well as Declaration of Interest forms, for distribution with the monthly Bulletin.

4.         New Matters

a)  Parish Council website page

Philip Stone has requested that Councillors provide a photograph of themselves and a couple of sentences of description for inclusion on the PC Home page of the Village website.  This was unanimously agreed as being worthwhile.  Each Councillor will forward to Jem a photograph and text which could include; length of time as a Councillor and interests/plans/aspirations as a Councillor.

b)  Petanque Court

The Council supports the idea of provision of a court if there is sufficient interest and a suitable location can be identified.  If a group was formed to carry this forward the Council would assist where possible.

c)  Community Awards

At present there is no candidate meeting the criteria.  It was agreed that the Village Hall refurbishment project would be considered a very worthy candidate next year if work progresses according to plan.

d)  Community Friendly Buildings event

Ruth Hannah gave the Council a very useful summary of the event she had attended.  The Council strongly supports the Village Hall refurbishment project in making the Hall as welcoming to all as possible.

e)  YLCA Joint Annual meeting

To be held on the 18^th July.  Any Councillor intending to attend please inform Jem by Wednesday 15^th

5.         Planning

a)  4 Station Cottages

This application had been discussed at a previous meeting. It has now been approved subject to a condition concerning screening.

6.         Finance

a)  Budget Progress

Jem presented income/expenditure data, to date and the position is satisfactory.

7.         Any Other Business

a) Grit salt bin at Farmanby Close

Andy had received a request that the bin at Farmanby Close be moved.  Andy will liaise with residents and move the bin accordingly.

b) Transparency Code for Smaller Councils

Jem has learnt that the financial data already made available on the Village website is insufficient.  Jem will add a further table of data to ensure compliance with the Code.

8.         Date of Next meeting(s)

23^rd September at 7.30 and, provisionally, 18^th November at 7.30.

Jem Charles, Clerk to the Parish Council

parishclerk@huttonsambo.com

Signed:…………………………………………….(Andy Dorman, Chairman)

Date: ……………………………..

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PARISH COUNCIL MEETING 8th JULY 2015 - AGENDA

NOTICE OF  MEETING

         A   Meeting   of   Huttons Ambo   Parish   Council

 will take  place  in  the  Village  Hall

 on Wednesday,  8^th July  2015 at 7.30.

Local residents are invited to attend all Parish Council Meetings.

Copies of the (unadopted) Minutes of Meetings will be posted on the Parish Notice Boards and the Village Website.

Agenda:

1        Welcome, Councillors present, Apologies for Absence

2        Approval of Minutes

3        Matters Arising

a)   Verge cutting

b)   Salt Bins

c)   YLCA membership

d)   N. Yorkshire Police – Community Grants

e)   Parish Community Plan

f)    Village Hall refurbishment

g)   Copper beech opposite Herbie’s

h)   Giant Hogweed

i)    A64 junctions

j)    Broadband

4        New matters:

a)   Parish Council website page

b)   Petanque court

c)   Community Awards

d)   Community Friendly Buildings event

e)   YLCA Joint Annual meeting

5        Planning:

a)   4 Station Cottages

6        Finance:      

a)    Report to 31 June 2015

7        Any Other Business:

8        Date of next Meeting

          Provisionally 16th September 2015 at 7.30pm

Jem Charles, Clerk to Huttons Ambo Parish Council, parishclerk@huttonsambo.com

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