Saturday 8 October 2022

Huttons Ambo Parish Council - AGM Minutes - 20th July 2022



Annual General Meeting

Wednesday, July 20th 2022 at 7:30pm


  1. Welcome, Councillors present, apologies for absence

    1. Simon Lealman (Chair), Andy Dorman, Janice Hanslow

    2. Apologises: Philip Barraclough & Emma Samuel

    3. Guests: Andy Pack, Graham Milner & Rona Charles

  1. Approval of Minutes of meeting on 18th May 2022 and Nomination of Vice Chair – To roll over to next meeting due to Councillors missing at this meeting

  1. Matters arising:

Grass Cutting and plan for Danny – all

SL expressed his opinion of the grass cutting look so much better than previously, especially between the crossroads to the Estate Farm. Complaints received from a couple of villagers regarding the shortness of grass. Thank you to Jem and Rona strimming the wild flowers between the High and Low villages.

Andrew Pack was saying that grass on the corners must be cut back for safety reasons

2023 year will need to be tidied up but not totally stripped back like this year.

Danny to keep the grass cut at the High Lane triangle and to Slip Inn cottages, but he must wear Hi Vis when working for the Parish Council

Tender was 7/8 cuts of the village green per annum. Extra jobs we agreed on a as and when basis.

Schedule of works

7/8 cuts of the village green per year.

Andy Pack left the meeting after a disagreement regarding the Parish Council lack of financial planning in his view.

Parish Councillors to generate a list of jobs that Danny maybe required to undertake, in future years and add to the schedule wish list.

Area Grounds Maintenance throughout the village – Landowners are responsible for cutting PROW on their land. Rona said legally the PROW only needs to be passable. Huttons Ambo Estates tend to cut twice a year. The section near Michael Session’s is becoming overgrown with Brambles between the railway bridge and station bridge.

Simon mentioned other ways of trying to get areas cut, is by speaking directly to the landowners or reporting these privately via PROW team in the Local Authority.

Rona – Wildflowers on the Village Green update. The patches have been cut by Rona and Jem. Can Danny be asked to cut the patches but leave longer than the remaining village green grass cutting. Jem and Rona to liaise with Danny on when to stop and start cutting.

(August to March). The hay was given to a villager (VC) rather than been thrown away.

SL, AD and JH all approved this plan.

Update on previous actions –

White Lines – have been reported, awaiting on NYCC

Broken bus shelters – have been replaced now, Mary Welsh. FOI has been withdrawn

Bus shelter re-roofing – has been completed Low Hutton has had foliage removed, by Andy Dorman

New salt bin – Highways for 2 x Salt Bin, 1 to be located at Richard Green’s corner 1 to be located on Water Lane before hill (parsons Yard) once sourced.

  1. New Matters:

Ryedale Grant – Request Grant for Preparation and Installation of Notice Boards for both High and Low Hutton. Contact Rymac once grant requested to ask if they can do the layout as well as making of the boards. AD, SL, PB and JH all approve the grant. SL to progress with Grant Application with Clerk.

Karen Hood, was previous liaision forHA.

A64 Dual Carriageway Consultation Hopgrove to Barton le Willow

SL, AD is in favour of supporting anything that improves travelling between York and Barton le Willowsespecially dualling the road between said locations.

Serious safety concern. Bus Stop on the East Bound side of the A64 at High Hutton junction. If any works were going to happen on the A64, then illumination of this bus stop would have to be a necessaity.

  1. Planning:

  1. Finance:

    1. Review balance sheet for 2022/2023

    2. All councilors to complete Barclays Mandate at the meeting, and verify documents via Barclays Verify or by visiting the branch in Malton

    3. Precept plan in September, spending on Clerk Salary and Grass Cutting and SALT. Historically the MASA was recommended to be 1.5 to 2.5% of our Annual Precept in funds in the bank.

  1. Any Other Business

The Culvert (pipe under the bridge) near Water Lane, keeps blocking. Both Graham and Bob ahve cleaned the blockages out in the last few months. To stop this happening, it would need a 8 ft x 3ft cage (Wellmesh) High grade is £75 a sheet £300 for a box. 50mm holes are too small. 75mm holes would be better. Should we support the box, it will stop flooding in the car park and of public right of way. Graham to price up a box for the required purpose and come back to the Parish Council with cost. SL, AD and JH in support in theory. Just require and price to make a decision to proceed.

  1. Date of next Meeting

Wednesday 5th October 2022 at 7:30pm

Anne Lealman- Clerk to the Parish Council

© 2022

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