PARISH COUNCIL DRAFT MINUTES - 28th NOVEMBER

1.         Welcome, Councillors present & Apologies

Richard Green (Chairman) welcomed Cllrs. Andy Dorman and David Banks and Clerk, Jem Charles.  He also welcomed Cllr. Caroline Goodrick (NYCC).  No members of the public attended.  Cllr. Simon Lealman was detained but joined the meeting during discussion of Item 3d.

2.         Approval of Minutes

Minutes of the October meeting were approved and signed as being a true record.

3.         Matters Arising

a)  Councillor vacancy

Jem reported that there had been no requests that an election be held and that notices had been posted asking for anyone interested to contact the Council.  No Councillor, nor the Clerk, has been contacted, so Richard asked all Councillors to raise the subject with anyone they feel might be interested.

b)  Community Emergency Plan 

It was agreed that a brief plan might be of benefit.  Richard will begin preparation making use of templates supplied by Grace Lawes (NYCC).

c)  A64 junctions – maintenance responsibilities

Richard presented copies of road plans supplied by NYCC Highways depicting the limit of maintenance responsibility as they understand.  Caroline Goodrick undertook to raise the issue, and to seek agreement between Highways England and NYCC Highways at the next Ryedale Area Committee meeting on 11^th December.

d)  Mobile Post Office

Jem reported that the van was to be equipped with a new system which should make it better able to cope without a usable broadband connection.  The Post Office is also trying to set up a meeting, on site, with engineers from Openreach and TalkTalk as well as themselves and Jem.

e)  A64 pedestrian safety

Richard said that the report drawn up by the Action Group has been submitted to Highways England who have stated that it will be considered.  They will not begin to look at the issues until reports from the police and coroner have been received.

f)   Village maintenance

Jem has asked Mark to clear the pavement and gutter along Back Lane between the Low and High villages.

g)  Freedom of Information – Model Publication Scheme

Richard said that a publications scheme was a legal requirement.  He will start work drafting a scheme and forward it to Jem to review.

h)  Leader Grant

Richard has established that funding for broadband is not available.

4.         New Matters

a) War memorial

A request for cleaning has been received.  Councillors will inspect and consider the most appropriate means of returning the monument to an appropriate condition.

A suggestion has also been made that thought should be given to marking the centenary of the end of the Great War in 2018.  This was considered worthy of support but it might be organised by others rather than the Parish Council.

b)  Malton & Norton Neighbourhood Plan

A consultation paper has been received.  General dissatisfaction was felt that the Parish Council had not been involved, despite previous discussions and agreement.  Jem will draft a response for consideration by Councillors.

c)  Ryedale Local Plan

It was noted that no extension of the York Road Industrial Estate was proposed.  Councillors will study the Plan and let Jem have any comments by 14^th December.

d)  Transparency Code for Smaller Councils

Central Government funding for IT equipment to enable Councils to comply with legislation will come to an end in March 2018.  Jem explained that he was happy to continue to use his own computer but that any future clerk may not be able or willing to do so.  Jem will investigate the funding available and prepare an application.

e)  Ryedale Action Yorkshire

The Council will renew subscription.  Jem will arrange the necessary payment.

5.         Planning

a)  Hydramotion

Revised plans have been submitted but the Council has yet to be consulted.  Jem will ascertain the current position.

b)  Unit 6 Malton Enterprise Park

Approved

6.         Finance

a)  Budget progress

            The report to 31^st October was considered to show that the position was satisfactory.

b)  Precept

It was agreed that the precept should remain unchanged for 2017/18.  David will look at the implications of new data protection regulations.

7.         Any Other Business

            No matters raised

8.         Date of Next meeting(s)

Tuesday 30^th January 2018 and, provisionally, 27^th of March at 7.30.

Jem Charles, Clerk to the Parish Council

parishclerk@huttonsambo.com

Signed:…………………………………………….(Richard Green, Chairman)

Date: ……………………………..

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