Thursday, 31 May 2018

MINUTES OF ANNUAL PARISH MEETING

HUTTONS AMBO PARISH

DRAFT MINUTES OF THE ANNUAL PARISH MEETING

22 MAY 2018


1.       Welcome     
         Andy Dorman (Acting Chairman) welcomed Councillors David Banks, Richard  Kershaw & Simon Lealman, Jem Charles (Clerk) and five members of the public.
          
2.       Chairman’s report:
a)    Mobile Post Office van: Protracted correspondence and dialogue with numerous agencies involved in supporting the service has helped bring about an upgrade in the equipment carried.  The service now appears more reliable.
b)    Community Emergency Plan: A plan setting out essential details has been drawn up and will be published on the village website soon.
c)     Freedom of Information: Data held by the Parish has been reviewed and is compliant with the new GDPR.  A model publication scheme providing guidance on how information will be made public when required.  This will be available on the village website soon.
d)    A64 junctions: Road maintenance at both Barneygate Lane End and Low Lane End continues to be in dispute between Highways England and NYCC.  The PC has been involved with trying to achieve reconciliation.  County Councillor Claire Goodrick has been assisting and some progress is being made.  Cllr. Goodrick has offered to fund re-engineering of the gulley at Barneygate Lane End from her own limited budget.
e)    War Memorial: The PC consulted a monumental mason about cleaning.  Following his advice Andy has cleaned it by gentle scrubbing and asked for feedback.
f)      Malton & Norton Neighbourhood Plan: The PC has tried on numerous occasions to co-operate on preparation of this new plan but the steering group has repeatedly failed to communicate.  The plan will therefore not include most of the York Road Industrial and Enterprise Parks as it lies within HA Parish.
g)    Kirkham Weir & Sluice: Rona had continued to liaise with the Environment Agency on behalf of the PC.  No final decision has been reached but the probable course of action will be the construction of an improved fish pass coupled with some lowering of the weir.
h)    Village green and other grassed areas: Mark Wilson has again provided a reliable and reasonable grass cutting service
i)       Verge cutting: The PC had requested that the bank and footpath edges along the raised section near the Village Hall be included in the revised NYCC cutting regime.  The new contractor engaged by NYCC this year is providing a better service.
j)      Potholes: The deteriorating state of the roads continues to be an issue.  A reasonable working relationship with NYCC has been established and they have responded as well as their resources permit.
k)    Road-sweeping: The PC had engaged a road-sweeping contractor with Richard Wainwright’s help.
l)      Planning applications:  The PC had published all applications on the village website and commented to Ryedale DC.  It continues to be disappointing that the Authority appears to pay little regard to local views.
m)  Ineos proposed seismic survey: A community wide consultation had been carried out to discover the general view.  The responses had been analysed and will be published on the village website.

3.       Finance
The Council’s expenditure was £2246 and income £3479 resulting in a balance carried forward of £5849.  Budgeted income of £2800 was boosted by a grant for IT equipment (£659) and a generous donation (£20).

Expenditure was less than budgeted primarily due to fewer grass cuts being necessary, and at a more modest cost (£320), no call on the contingency fund (£300) and some village maintenance being delayed (£222) or unidentified (£100).  There were also modest underspends on sundries and expenses. 


4.       Seismic survey consultation
Jem presented the analysis of the results of the consultation which was followed by general discussion.  (119 requests for views had been delivered, 45 responses received of which 40 were against the survey being undertaken.)  Full results will be published on the village website.

5.       Any other business
a)    There were no other matters raised by the community represented.
b)    David expressed the gratitude of the Council to the 2 Councillors who had resigned during the year; Jessie Garnett and Richard Green




Signed:……………………………….(Chairman, 2016/17)   Dated:………………….

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